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====== Vacation messages setup | E-mail auto reply ======


{{:setting-away-message-in-outlook.jpg?nolink&200 |}} You can setup a "vacation message" while you are away from your email in several ways. All this makes use of the Linux specific procmail utiltity, which for all STRW and IL accounts has been setup for you already (see last section below).

----
We provide a form to set this up at the
[[https://intranet.strw.leidenuniv.nl/services/restricted/index.php?self_service=vacation|STRW Self service]]
This from is only accessible from inside the institute, so you either have to be there physically, or use VPN, VPC or any of the other remote access methods.

----

Below are some older methods that are still available:

===== Email yourself =====

==== Turn on auto reply ====
 To turn on the "vacation" message, send yourself an e-mail with subject: **''vacation on''**. The message body will become the message sent to others when they mail you. Be sure to send the mail from your local strw or Lorentz Institute account, otherwise it will not get processed (we don't want that others can turn this feature on or off for you!)

==== Turn off auto reply ====
To turn the "vacation" feature off, send yourself a message with subject: **''vacation off''**

----

===== Procmail Setup =====
Vacation messages are setup at the mail server using the [[procmail]] program facilities.

Below you find the lines (that may already be in your .procmailrc file) which have to be in the .procmailrc file to make [[procmail]] perform the same actions as the vacation program. If you don't have a .procmailrc file, or an older one without these additions, run **''SfinxUpdate .procmailrc''** to install a [[procmail]] setup on your account.


  ########################################################################
  #
  #
  VAC_MESSAGE=$HOME/.vacation.msg
  VAC_CACHE=$HOME/.vacation.cache
  VAC_LOCK=$HOME/.vacation.lock
  NL="
  "
  
  # test if message is to and from the same address and if suject is
  # "vacation on" or "vacation off"
  :0
  # adressed to a system user
  *$ ^TO_$LOGNAME@
  # and is from that same user
  *$ ^From:.*$LOGNAME@
  # has subject containing only "vacation (on|off)"
  *  ^Subject: *vacation *\/o(ff|n) *$
  # clean out extra space
  *  MATCH ?? ()\/o(ff|n)
  {
      ACTION=$MATCH
      LOG="ACTION: $ACTION, USER: $LOGNAME, HOME: $HOME $NL"
   
      :0c
      * ACTION ?? off
      # remove vacation message and cache
      | rm $VAC_MESSAGE $VAC_CACHE
      :0Ebc
      # create vacation message from body
      | cat > $VAC_MESSAGE
      # FIXME: extra newline in output; how to deal with attachements?
    
      # As confirmation that vacation works the user will receive his own
      # auto-reply from the next recipe
  } 
    
  :0
  # is there a vacation message for that user?
  *$? "test -e $VAC_MESSAGE"
  { 
    
      # from procmailex
      :0 Whc: $VAC_LOCK
      # Perform a quick check to see if the mail was addressed (to|cc) us
      *$ ^TO_$\LOGNAME@
      # Don't reply to daemons and mailinglists
      *  !^FROM_DAEMON
      # Mail loops are evil
      *$ !^X-Loop: $XLOOP
      | formail -rD 8192 $VAC_CACHE
 
      # if the name was not in the cache
      :0 ehc
      | (formail -rI"Precedence: junk" -A"X-Loop: $XLOOP" ; \
          cat $VAC_MESSAGE ) | $SENDMAIL -oi -t
 
  }
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