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vacation_messages_setup [2018/07/03 11:52] – deulvacation_messages_setup [2022/08/16 07:53] – jansen
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-====== Vacation messages setup ======+====== Vacation messages setup | E-mail auto reply ======
  
  
-{{:setting-away-message-in-outlook.jpg?nolink&200 |}} You can setup a vacation message while you are away from your email in several way. The most simple method is email yourself a specific message (see below). This may, however, be not so simple if you tend to use HTML formatted email or use an exotic program such as Outlook. For such occasions the webmail utility provides a nice feature (also see below). As a last resort you can always us the Linux specific procmail utiltity, which for all STRW accounts has been setup for you already (see last section below).+{{:setting-away-message-in-outlook.jpg?nolink&200 |}} You can setup a "vacation message" while you are away from your email in several ways. The most simple method is email yourself a specific message (see below). This may, however, not be so simple if you setup your mail program to use HTML formatted email or if you use an exotic program such as Outlook. For such occasions the webmail utility provides a nice feature (also see below). All this makes use of the Linux specific procmail utiltity, which for all STRW and IL accounts has been setup for you already (see last section below).
  
 ---- ----
  
  
 +===== Email yourself =====
  
 +==== Turn on auto reply ====
 + To turn on the "vacation" message, send yourself an e-mail with subject: **''vacation on''**. The message body will become the message sent to others when they mail you. Be sure to send the mail from your local strw or Lorentz Institute account, otherwise it will not get processed (we don't want that others can turn this feature on or off for you!)
  
-===== Turn on auto reply ===== +==== Turn off auto reply ====
- To turn on the "vacation" message, send yourself an e-mail with subject: **''vacation on''**. The message body will become the message sent to others when they mail you. Be sure to send the mail from your local strw account, otherwise it will not get processed (we don't want that others can turn this feature on or off for you!) +
- +
----- +
-===== Turn off auto reply =====+
 To turn the "vacation" feature off, send yourself a message with subject: **''vacation off''** To turn the "vacation" feature off, send yourself a message with subject: **''vacation off''**
  
 ---- ----
  
-===== Use Roundcube Webmail ==== +===== Procmail Setup =====
-The Observatory provide a WEB mail facility that allows to to read and write email from your STRW account using a standard browser. The tool providing this facility is based on the open source package Roundcube. This package as sevelar pluging, one of which is the vacation plugin. You can access this pluging by selecting the Settings option (top right). Once selected you are presented a window with tabs, one of which is the Vacation Tab: +
-{{::roundcube_vacation1.png?600|}}  +
- +
-Click on the Vacation tab and (after some time) you are presented the vacation form: +
-{{::roundcube_vacation2.png?600|}} +
- +
- +
- +
- +
- +
----- +
- +
-===== Alternatively =====+
 Vacation messages are setup at the mail server using the [[procmail]] program facilities. Vacation messages are setup at the mail server using the [[procmail]] program facilities.
  
-The use of the 'vacation' program is not always a good idea. It causes spam bounces to the local postmaster (who probably has better things to do than reading spam addressed to you) and in the worst case, it confirms the validity of your e-mail address to the spammer, which makes your address so much more valuable to him. So if you don't want to be burried in spam when you come back from your trip, don't use 'vacation', but use this vacation-like setup (from procmailex man page, modified for local settings)+Below you find the lines (that may already be in your .procmailrc file) which have to be in the .procmailrc file to make [[procmail]] perform the same actions as the vacation program. If you don't have a .procmailrc file, or an older one without these additions, run **''SfinxUpdate .procmailrc''** to install a [[procmail]] setup on your account.
  
-Additional note: as of Fedora Core 1(?), the vacation program is no longer distributed with the mail server setup, probably because of these same reasons. All the more reason to use an alternative like this. 
  
-Below you find the lines (that may be commented out in your .procmailrc file) which have to be the .procmailrc file to make [[procmail]] perform the same actions as the vacation program, excluding the problems mentioned above. If you don't have a .procmailrc file, or an older one without these additions, run **''SfinxUpdate .procmailrc''** to install a [[procmail]] setup on your account.+  ######################################################################## 
 +  # 
 +  # 
 +  VAC_MESSAGE=$HOME/.vacation.msg 
 +  VAC_CACHE=$HOME/.vacation.cache 
 +  VAC_LOCK=$HOME/.vacation.lock 
 +  NL=" 
 +  " 
 +   
 +  # test if message is to and from the same address and if suject is 
 +  # "vacation on" or "vacation off" 
 +  :0 
 +  # adressed to a system user 
 +  *$ ^TO_$LOGNAME@ 
 +  # and is from that same user 
 +  *$ ^From:.*$LOGNAME@ 
 +  # has subject containing only "vacation (on|off)" 
 +  *  ^Subject: *vacation *\/o(ff|n) *$ 
 +  # clean out extra space 
 +  *  MATCH ?? ()\/o(ff|n) 
 +  { 
 +      ACTION=$MATCH 
 +      LOG="ACTION: $ACTION, USER: $LOGNAME, HOME: $HOME $NL" 
 +    
 +      :0c 
 +      * ACTION ?? off 
 +      # remove vacation message and cache 
 +      | rm $VAC_MESSAGE $VAC_CACHE 
 +      :0Ebc 
 +      # create vacation message from body 
 +      | cat > $VAC_MESSAGE 
 +      # FIXME: extra newline in output; how to deal with attachements? 
 +     
 +      # As confirmation that vacation works the user will receive his own 
 +      # auto-reply from the next recipe 
 +  }  
 +     
 +  :0 
 +  # is there a vacation message for that user? 
 +  *$? "test -e $VAC_MESSAGE" 
 +  {  
 +     
 +      # from procmailex 
 +      :0 Whc: $VAC_LOCK 
 +      # Perform a quick check to see if the mail was addressed (to|cc) us 
 +      *$ ^TO_$\LOGNAME@ 
 +      # Don't reply to daemons and mailinglists 
 +      *  !^FROM_DAEMON 
 +      # Mail loops are evil 
 +      *$ !^X-Loop: $XLOOP 
 +      | formail -rD 8192 $VAC_CACHE 
 +  
 +      # if the name was not in the cache 
 +      :0 ehc 
 +      | (formail -rI"Precedence: junk" -A"X-Loop: $XLOOP" ; \ 
 +          cat $VAC_MESSAGE ) | $SENDMAIL -oi -t 
 +  
 +  } 
 +  
  
vacation_messages_setup.txt · Last modified: 2022/08/16 08:00 by jansen

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