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--- lion:forwarding [2023/06/14 12:32] – [Links] deul
+++ lion:forwarding [2023/06/15 06:37] – venemans
@@ Line 2: / Line 2: @@
 From 15 june 2023 the university has installed a 'no automatic mail forwarding to external email address' policy. For details, please read {{https://www.staff.universiteitleiden.nl/announcements/2023/05/online-safety-automatic-forwarding-to-external-email-addresses-no-longer-permitted?cf=service-units|UL policy Automatic Forwarding to external email address}} or read the {{https://www.staff.universiteitleiden.nl/binaries/content/assets/ul2staff/veiligheid/policy-on-automatically-forwarding-university-emails_2023.pdf|policy document}}
-The University mail servers have been changed to revoke automatic mail forwarding to addresses outside the leidenuniv.nl domain. This is done to make sure mails with GDPR sensitive data are not automatically forwarded to places where the university does not have a GDPR processing agreement.
+The University mail servers have been changed to revoke automatic mail forwarding to addresses outside the leidenuniv.nl domain. This is done to make sure mails with General Data Protection Regulation (GDPR) sensitive data are not automatically forwarded to places where the university does not have a GDPR processing agreement.
-Since the Physics department has its own mail server we have to implement the university policy ourselves, but can be much more creative than rigorously disable all forwarding, we have negotiated with the University that any mail containing GDPR sensitive data will have the word 'Vertrouwelijk' or 'Confidential' in the subject of that mail. Given this identification we have implemented a filter in your ''%%.procmailrc%%'' file (Lorentz Institute) or Exchange filter (LION) that redirects any such mail back into your ''%%INBOX%%'' thus taking it out of the stream that allows you forwarding to an external email address.
+Since the Physics department has its own mail server we have to implement the university policy ourselves, but can be much more creative than rigorously disable all forwarding, we have negotiated with the University that any mail containing GDPR sensitive data (for example, personal data or potential relevant information for cyberattackers) will have the word 'Vertrouwelijk' or 'Confidential' in the subject of that mail. Given this identification we have implemented a filter in your ''%%.procmailrc%%'' file (Lorentz Institute) or Exchange filter (LION) that redirects any such mail back into your ''%%INBOX%%'' thus taking it out of the stream that allows you forwarding to an external email address.
 In short, any email marked 'Vertrouwelijk' or 'Confidential' will go to your ''%%INBOX%%'' and all other email you can still forward to you favorite external (to leidenuniv.nl) email system. So you do not have to change anything, except look at your PHYSICS/Lorenz inbox once in a while to see if a LeidenUniv GDPR sensitive mail has been sent to you.

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